5 Benefits of Using a TMS Software Solution

There are never-ending challenges managing logistics in today’s competitive business environment.  On a daily basis, you’re looking for the best way to get your product from Point A to Point B, while making sure to maintain quality and control costs.  It’s tough to develop a logistics strategy that meets all your needs, and it’s a constant battle to manage all the day-to-day details that come with supply chain management.

The good news is that there are some simple ways to quickly tackle these challenges with the right tools. Let’s take a look at 5 benefits of using a TMS solution.

1. Digest your Data

It seems like a no-brainer – looking at reports to get a sense of your logistics performance.  But this critical analysis can be overlooked when daily tasks and problems take more and more time resolve and meaningful, accurate reporting is difficult to create. Reporting and information management solutions make it easy for you to view and digest your customized metrics, allowing you to make quick decisions to improve efficiencies.

Transportation Management Systems(TMS) provides tools and reporting to help you actively manage inbound and outbound freight.   A web-based system allows you to compare rates, create shipping schedules, and monitor shipping activity from almost anywhere.  Having all of this information at your fingertips in an easy-to-digest format means you can make immediate changes to enhance your company’s performance right within the TMS.

2. Centralize your Logistics Operations

You may be in a position requiring you to monitor shipping among multiple destinations or between locations, making it difficult to track where your shipments are at any given time. Using a TMS, you can centralize all your logistics functions and solutions.  Via easy-to-access online tools, you can view and manage activity from multiple locations on a single screen, while still providing autonomy and security for each location.  Site-level, product-line and other reports allow you to make on-the-spot changes; such as combining shipping or checking alternate carrier options, which provides efficiencies and reduce costs.

3. Utilize the Right Mode and the Right Carrier

As a logistics professional, you should always be asking yourself the right questions:  How many shipments will we be handling this year?  Will I have truckload or less-than-truckload shipments?  How far will my shipments need to travel, and how long will it take for them to arrive? While the answers to these questions may seem obvious at first, you may gain critical efficiencies by partnering with a professional logistics consultant.

Leveraging the tools that a TMS provides, a shipping manager can choose the right mode and the right carrier for every shipment.  Because your needs may vary from day-to-day, you need an easy to use transportation management system that allows you to digest information quickly, and act upon it with confidence.

Customized reports within a TMS system should give you the holistic view you need to make decisions in real time.  Because these reports are tailored to your specific business needs and are available 24/7, you can view critical information anytime to easily compare costs, carriers and manage freight.

4. Freight Invoice Auditing

Surprise costs and fees are not welcome.  You need to know what to expect. That’s why you need a payment process that ensures you only pay for what you have already agreed upon, allowing you to clearly manage your monthly finances.

Manually auditing your freight bills is a time consuming process. A TMS system can allow you to receive freight invoices from the carrier electronically and compare the invoice rate with the contract rate. If the invoice rate and the contract rate match, the invoice can be sent to accounting and be paid. Any discrepancy between the invoice rate and the contract rate can be easily identified and set aside for additional research.

5. Improve Customer Service

Information is power. A TMS system allows you the ability to quickly quote freight costs to your customer or help track a shipment, without the need to put your customer on hold or call them back. In addition to saving you the headache of dealing with multiple calls, you can provide customers with time saving techniques. Logistics should not be a painful process, and it doesn’t have to be.


Working with a partner in transportation optimization should be anything but a hassle. You need to know that your third party provider of supply chain solutions has your back and is looking out for your best interest – while also negotiating on your behalf, with state-of-the-art reporting and analytic tools. Work with a provider of custom logistics solutions who takes a consultative approach –  fully understanding your business and your goals to tailor solutions that fit your needs. This will give you the competitive advantage you need to focus on running your business with confidence.

If you are interested in learning about OptiVia’s TMS Software, click the button below or contact Marty Grogan

Lou Kovacs | Director of Sales & Marketing
OptiVia | 3574 East Kemper Rd | Cincinnati, OH 45241
P: (513) 554 8899 | F: (866) 616 671
C: (513) 869 8545
E:lkovacs [at] optivialogistics [dot] com